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Case Study
Streamlining Operations, Enhancing Guest Experience, and Reducing Costs with EasyHub Automation
Featured
Client
StayOrlando
Location
Orlando, Florida
Property Count
100+ vacation rental properties
PMS Used
Track by TravelNet Solutions
Industry
Short-Term Vacation Rentals
Part of
Glasstone Real Estate Group
Why It Works
This case study shows how automation + integration is the winning formula for short-term rental businesses.
With EasyHub, StayOrlando was able to:
Operate with fewer resources
Offer better experiences to guests
Maintain high standards of security and transparency
Save money while scaling smarter
The Challenge
StayOrlando, a fast-growing short-term rental operator in Central Florida, was scaling rapidly. With over a hundred homes under management and growing guest demands, their operational team was seeking a way to:
Automate day-to-day processes like check-in/out and temperature management.
Improve guest security and convenience with integrated smart devices.
Reduce utility costs and prevent HVAC overuse.
Gain real-time visibility into pool heater usage and energy consumption.
Ensure party prevention and Airbnb compliance with proactive monitoring.
Their PMS of choice, Track, was capable, but lacked native support for the kind of automation StayOrlando envisioned. That’s where EasyHub
stepped in.
Seamless Integration with Track PMS
EasyHub connected directly with Track PMS, syncing reservations, guest details, and pool heater requests in real time. This eliminated manual work, enabling end-to-end automation across all guest stays.
The Smart EasyHub Package
StayOrlando deployed the full suite of EasyHub’s smart devices across their property portfolio:
Smart Door Locks
Plug-and-play installation
Auto-generates unique access codes for every reservation integrated via PMS
Codes activate at check-in and deactivate at check-out
Improves guest experience and eliminates rekeying
ImproEnables centralized access control via EasyHub dashboard
Smart Thermostats
Controlled via EasyHub iOS/Android app
Automations based on guest status (check-in/out)
Min/Max temperature rules to avoid HVAC damage
Reduces unnecessary energy consumption
Smart Doorbell
Live video/audio guest communication
Tracks entry/exit with time-stamped records
Fully integrated with other EasyHub systems
Mobile app multicamera view
Web dashboard multi camera monitoring
Pool Heater Control
Exclusive innovation by EasyHub
Automates heater and pump schedules
Full web & mobile control by property managers
Logs per-stay energy consumption in a visual dashboard
Reduces staff workload and eliminates billing disputes
Solar-Powered Security Cameras
First-of-its-kind solar-powered HD camera for rentals
No external wiring required
Features: night vision, human detection, motion alerts, siren, photo capture,
records outdoor activity 24/7 and stores securely
Eco-friendly and cost-efficient
Noise Sensors
Monitors indoor decibel levels 24/7
Sends alerts on sustained high noise
Prevents unauthorized parties
Airbnb-approved for quiet hours and neighborhood rules
Helps StayOrlando stay compliant with Airbnb while protecting their properties
Automation in Action
The following example shows how EasyHub automation streamlines StayOrlando’s daily operation:
Action
EasyHub Response
Guest books on Track
unique lock code generated and synced
Guest checks in
thermostat adjusts to optimal comfort
Guest requests pool heating
heater automatically turns on via EasyHub
Guest rings smart doorbell
host receives live video alert
Check-out
lock code expires, thermostat returns to eco mode
Smart automation means fewer manual tasks, faster responses, and more peace of mind for both hosts and guests.
Results & Impact
Metric
Before EasyHub
After EasyHub
Staff time spent on pool requests per week
35 hours/week
0 hours/week (fully automated)
Guest lockouts
occasional
eliminated
Thermostat maintenance costs per week
recurring HVAC issues
- 40% HVAC service calls
Energy savings
unmanaged
-25% via automated thermostat & pool control
Guest satisfaction
mixed
improved with secure, tech-driven stays
What StayOrlando Says
"EasyHub took our operations to a new level. Its automation tools removed so many manual tasks from our team’s plate, and the integration with Track was flawless. The Pool Heater Control alone is worth it. We’ve saved time, reduced complaints, and now we track
every bit of energy used. It’s a no-brainer."
Laryssa, Manager