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Case Study
Smart Property Automation at Scale with EasyHub + Hostfully
Featured
Client
Welfare
Location
Orlando, Florida
Property Count
30+ vacation homes
PMS Used
Hostfully
Industry
Vacation Rentals
Why It Works
Welfare’s story highlights how even mid-sized property managers can achieve operational excellence through automation. With EasyHub, they gained:
24/7 smart control of all homes
Reduced overhead and energy waste
Reliable, real-time reservation sync with Hostfully
A more secure, compliant, and guest-friendly experience
The Challenge
Managing a growing portfolio of over 40 vacation homes, Welfare needed to streamline operations without sacrificing guest experience or property safety. The team at Welfare was looking to:
Automate guest access and climate control
Eliminate manual pool heater operations
Prevent unauthorized access and parties
Maintain Airbnb compliance
Reduce maintenance overhead
Gain centralized visibility across all homes
Their goal: Smarter operations, less manual work, and happier guests. That’s when they partnered with EasyHub.
Seamless Integration with Hostfully PMS
With EasyHub’s direct integration into Hostfully, Welfare instantly automated key operational flows. All guest reservations are synced in real-time, enabling automated check-in access, thermostat control, and pool heating actions, no manual steps required.
The Smart EasyHub Package
Welfare equipped each of their homes with a complete stack of EasyHub smart devices, transforming traditional vacation rentals into fully automated smart properties:
Smart Door Locks
PMS system Plug-and-play Premium Smart Lock
Generates unique codes per reservation
Codes activate only at check-in time, expire after check-out
Reduces guest support calls and access issues
Seamlessly synced with Hostfully bookings
Smart Thermostats
Fully automated temperature control
Sets energy-saving mode when property is unoccupied
Min/Max temperature restrictions to avoid HVAC misuse
Integrates with door sensors to stop climate control if doors are left open
Controlled from EasyHub’s web and mobile platforms
Smart Doorbell
HD video with two-way communication
Tracks guest arrivals and time-stamped footage
Enhances guest safety and property monitoring
Connected to other EasyHub devices for full visibility
Pool Heater Control
Staff can control pool pump and heater via EasyHub App
Real-time automation when guests book pool heating in Hostfully
Logs exact energy usage per stay with a date-specific breakdown
Eliminates the risk of heaters being left on after check-out
Saves energy and lowers bills
Solar HD Cameras
100% solar-powered, wire-free
Live video feed + motion detection alerts
Features: smart lighting, photo capture, siren
Monitors property perimeters 24/7
Eco-friendly and maintenance-free
Door & Window Sensors
Real-time alerts when windows or doors are left open
Connected to thermostats to pause cooling/heating to save energy
Helps prevent unauthorized guest access
Maintains entry history for compliance and safety review
Smart Hub
The backbone of every smart property
Integrates all EasyHub smart devices
Ensures stable and offline-resilient operations
Processes device commands locally and syncs with cloud
Allows remote updates and troubleshooting
Smart Noise Sensors
Detects elevated noise levels or sustained party-like volumes
Saves decibel data with timestamps
Helps enforce house rules and Airbnb compliance
Alerts the Welfare team when noise exceeds limit
Ideal for preventing unauthorized parties or property damage
Automation in Action
Event
EasyHub Automation Response
Guest books via Hostfully
unique lock code created and sent
Check-in time begins
door unlocks, thermostat adjusts to guest setting, pool heater turn on
Pool heating requested
heater and pump activate per schedule
Door left open
thermostat pauses cooling/heating
Loud party starts
noise sensor triggers real-time alert to staff
Guest checks out
door code expires, thermostat enters eco mode
Everything happens automatically. No team intervention needed.
Results
KPI
Before EasyHub
After EasyHub
Manual pool heater management
frequent manual toggling
fully automated via EasyHub Scene & Automation
Guest lockout incidents
occasionally
reduced to near-zero
HVAC energy overuse
untracked, high bills
-30% usage with automation rules
Staff efficiency
time lost to manual tasks
40% efficiency overall increase, scaling without new staff neded
Guest satisfaction (self-rated)
mixed reviews on amenities
improved feedback post-automation
What Welfare Says
"EasyHub has made it so much easier to manage our homes. The integration with Hostfully was super quick, and every device just works. The Smart Hub keeps everything online, and we no longer have to worry about pool heating errors, HVAC overuse, or guest check-in issues. The automation has saved us hours of manual work per week."
Vitor, Owner & Property Manager